Academy of Education Journal

Vol. 15, No. 2, August 2024, Page: 1488-1494

ISSN: 1907-2341 (Print), ISSN: 2685-4031 (Online)

1488

Devi Perdana Putri Gea et.al (Descriptive Analysis of Building Partnership….)

Descriptive Analysis of Building Partnership Network

in the Concept of Management Towards Non-Formal

Educational Institution at PKBM Ziona in 2023/2024

Devi Perdana Putri Gea

a,1

, Elwin Piarawan Zebua

b,2

, Riswan Zega

c,3

, Afore Tahir Harefa

d,4

a, b, c, d

Universitas Nias, Sumatera utara, Indonesia

deviperdanaputrigea@gmail.com;

[email protected];

riswanzegadilfoz@gmail.com;

aforetahirharefa@gmail.com

*deviperdanaputrigea@gmail.com

ARTICLE INFO

ABSTRACT

Article History:

Accepted: 19 August 2024

Recived: 20 August 2024

Approved: 22 August 2024

Available online: 23 August 2024

Keywords:

Concept management,

non-formal education,

partnership network

This research aimed to determine the concept of partnership management

occured at PKBM Ziona with partner institutions. This research was

descriptive research with a qualitative approach. The data source were the

Head of PKBM Ziona and a staff member. Data collection techniques were

observation, interviews and documentation with interview guide and

documentation guide instruments. Data analysis used Miles and Huberman

which includes data collection, data reduction, data presentation, as well as

drawing conclusions and verification. The research results showed that: 1).

The process of partnership they did were mapping, digging and collecting

information, analyzing information, cooperation exploration, making

agreements, signing of Memorandum of Understanding (MOU),

implementation of activities, monitoring and evaluation, improvement, and

further planning; 2). The concept of partnership management they did in

some stages, namely (1) Partnership planning; (2) Implementation of the

partnership includes realizing internal partnership activities industrial

culture programs, as well as communication and coordination carried out by

stakeholders who play a role; (3) Partnership evaluation includes

monitoring and evaluation, reporting partnership activities, analysis of

supporting factors and factors inhibiting partnerships include efforts to

overcome obstacles, determination achievement of the objectives of

partnership activities, benefits of partnerships, and development

partnership. Both sides parties seek cooperation that is mutually helpful,

complementary, and mutually beneficial. The collaboration that occurred

has gone well and been successful.

This is an open access article under CC BY-SA license

1. Introduction

Education is an important aspect of national life because, through citizenship education,

the economy becomes more advanced and prosperity increase. In the implementation of

education in a nation, there are three types: formal, non-formal, and informal education. All of

them have the aim of educating but have unique characteristics during implementation.

Education Law Article 1 Paragraph 11 of 2003 states that non-formal education is an

educational path that can be taken in a structured and gradual manner. Non-formal education

units provide opportunities for the wider community to engage in lifelong learning regardless

of age, gender, race, or level of academic ability. These institutions aim to promote knowledge

beyond the traditional classroom setting and provide accessible and flexible learning pathways

for individuals who may not have access to formal education (Irvansyah, Adi, et al., 2023).

Non-formal education functions to develop the potential of students (learning citizens) with an

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Devi Perdana Putri Gea et.al (Descriptive Analysis of Building Partnership….)

emphasis on mastery of knowledge and functional and developing skills, professional attitude,

and personality (Alif, Forming Characteristics of Early Children in Non-formal Education

Units, 2019).

The growth and development of non-formal education are influenced by several factors,

one of them is building partnership networks. A partnership network is a form of cooperation

built in an effort to achieve its vision, mission, and goals by being fully aware of the limited

resources it has and the challenges of information technology development in order to be able

to compete fairly and maintain its existence. A partnership network is a form of collaboration

established by an organization with a vision, mission, and organizational goals through the full

realization of the limitations of one's own resources (Latief et al., 2022). In Module 5,

published by the Directorate of Course and Institutional Development (2010), it is stated that

the existence of a partnership network is very useful: it increases community participation,

improves quality and relevance, builds synergy among programs, increases the absorption

capacity of graduates into the world of work, increases socialization, promotion, and

publication, improves access, builds public image, and strengthens institutional capacity and

capability.

Those roles can be achieved if the partnership network follows the process based on the

concept of management, such as planning, organizing, actuating, and controlling (George R.

Terry in Syahputra, 2023). Planning can be interpreted as determining the desired goals to be

achieved during a future period. Then, organizing means dividing work among group members

and making internal provisions necessary for relationships. A similar understanding was

expressed by Ibrahim, namely that organizing is a whole process of grouping all tasks,

responsibilities, authority, and components in the collaborative process to create a system of

good work in order to achieve the set goals. Actuating is the activity of member groups to

carry out work according to their duties and plans that have been made. And the last,

controlling (supervision, evaluation, and observation) is an activity to match implementation

with plans that have been specified.

From the explanation above, it can be understood that, with good cooperation and

following the correct management concept, PKBM Ziona gets many benefits from building

partnership networks such as, increases community participation in PKBM Ziona, quality and

relevance increase, program synergy is built, and so on. Based on preliminary research this is

not yet fully realized. Researchers obtained information that, as a form of non-formal

education, PKBM Ziona also pays special attention to organizing partnership networks.

PKBM Ziona has established working partnerships with several government agencies, such as

the Village Government, the Education Service, and other independent institutions. In its

implementation, PKBM Ziona and its partner network synergize with each other for mutual

benefit. However, in its implementation, there are still several obstacles faced due to

inappropriate management concepts. For example, the management concept of planning and

implementing a partnership network is not appropriate; there are misunderstandings because

there is no complete procedural planning, which makes the collaboration process not run well.

This made the researcher curious and wanted to know more about this matter, so the researcher

formulated a research title, “Descriptive Analysis of Building Partnership Networks in the

Concept of Management Towards Non-Formal Educational Institutions at PKBM Ziona in

2023/2024”.

2. Method

The researcher employed a qualitative research approach. According to Harefa et al.

(2022), qualitative research is a type of study that examines natural conditions with the aim of

understanding and interpreting them. The approach used in this study is qualitative. Qualitative

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research seeks to understand the phenomena experienced by research subjects in a holistic

manner, using descriptions in words and language within a specific natural context, and

employing various scientific methods. Creswell (as cited in Murdiyanto, 2020) defines

qualitative research as a process of investigating social phenomena and human issues.

Additionally, qualitative research is described as a strategy to explore meanings,

understandings, concepts, characteristics, symptoms, symbols, and descriptions of a

phenomenon in a focused, multimethod, natural, and holistic manner, prioritizing quality,

using several methods, and presented narratively in scientific research (Sidiq & Choiri, 2019).

Qualitative research involves describing and investigating phenomena through reliable data

collection (Telaumbanua et al., 2022). This qualitative study aims to clearly describe

information about the problem or phenomenon as accurately as possible, reflecting factual

truth. Qualitative research must be objective, and the results or data presented must align with

reality and be logical.

The type of this research is descriptive research, namely a form of research aimed at

describing or illustrating existing phenomena, both natural phenomena and human

engineering. The aim of descriptive research is to create systematic, factual, and accurate

information about the facts and characteristics of a particular population or area. Data

collection techniques were observation, interviews and documentation with interview guide

and documentation guide instruments. The data was collected through observation, namely

direct observations to non-formal education unit institutions. Furthermore, researchers

employed structured interviews. Initially, the researcher prepared a set of questions and then

conducted interviews with participants. Interviews were conducted with the managers of non-

formal education units and staf at Pkbm Ziona. Data analysis used Miles and Huberman which

includes data collection, data reduction, data presentation, as well as drawing conclusions and

verification.

3. Result and Discussion

3.1 What is the process of building partnership network at PKBM Ziona?

From the results of observations and interviews conducted by researchers, it can be

seen that the collaboration carried out at PKBM Ziona consists of 3 stages, namely

planning, implementing and evaluating. At the planning stage, the first thing to do is

mapping the potential and objectives of the collaboration. Each institution needs to

conduct a mapping of institutions/organizations that can be invited to collaborate both in

the surrounding area and in a wider reach. The mapping is based on the characteristics

and needs of each organization. Mapping is carried out on institutions or organizations

including: government institutions, banking/financial institutions and cooperatives,

community and social organizations that have the same vision, mission and goals,

community leaders, religious leaders and youth leaders, the business world and industry

(DUDI), educational institutions PKBM Ziona must have the potential to be quite

attractive to partner institutions. The potential in question must be created consistently so

that institutions wishing to carry out collaboration can benefit.

After mapping, the next step is to dig up information about the organization's goals,

scope of work (field of work), vision and mission, etc. This information is useful for

exploring the possibility of building networks and partnerships. Information collection

can be done with a personal, informal and formal approach. Based on the data and

information collected, then analyze and determine which parties need to be followed up

to explore cooperation that is relevant to the problems and needs faced. Following up on

the results of data and information analysis, it is necessary to conduct a more in-depth

and intensive exploration with parties that are possible to be invited to collaborate.

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Exploration can be done by conducting an audience or presentation about the

company/organization profile and offering programs that can be collaborated on both

formally and informally.

Parties who want to partner need to formulate the roles and responsibilities of each

party in the activities to be carried out together MoU. The memorandum of

understanding that has been formulated is then signed by the partnering parties. After

that, the next process is the implementation stage of the cooperation plan that has been

prepared together in order to achieve the goals that have been set. The implementation of

activities is in accordance with the responsibilities and roles of each partnering party.

During the implementation of the cooperation, monitoring and evaluation need to be

carried out. The purpose of monitoring is to monitor the progress of the implementation

of activities so that deviations from the goals that are to be achieved can be prevented. In

addition, any problems that arise in the implementation of activities can be solved. The

monitoring results can be used as a basis for conducting an evaluation. A joint evaluation

between the partnering parties is needed to find out which activities have not been able

to run according to plan and which have, which goals have been achieved and which

have not, what problems/weaknesses are hindering the achievement of goals and the

causes. If the partners consider it important to continue the cooperation, they need to re-

plan the activities to be carried out in the following year. Further planning needs to take

into account the results of previous evaluations and reflections. In addition, it may be

deemed necessary to extend the cooperation agreement with or without changes to the

memorandum of understanding.

3.2 What is the concept of management partnership network at PKBM Ziona?

In accordance with the results of observations, interviews and documentation, the

concept of cooperation carried out at PKBM Ziona consists of 3 parts, namely:

a. Planning stage

The concept of planning cooperation at PKBM Ziona with partner institutions started

from discussions between the head of PKBM Ziona and partner institutions. Then,

potential mapping was carried out between the two collaborating institutions, followed

by mapping of the facilities and infrastructure needed, then stages of collaboration

activities were created. The results of discussions at this stage for several institutional

collaborations will result in an MoU between the two institutions.

b. Actuating stage

The concept for implementing cooperation at this stage was agreed upon by PKBM

Ziona and partner institutions. Several partner institutions and PKBM Ziona

collaborate in the fields of education, computer training and also implementing

internships. Of the several partnerships that have been implemented at PKBM Ziona,

the activities carried out can be in the form of training (video editing, graphic design)

then there are also partnerships where PKBM Ziona sends its graduates to work in the

world of work/business , in this case partner institutions that collaborate with PKBM

Ziona such as UD. Love Advertising. At this stage, things that need to be

conceptualized are the targets you want to achieve and the targets you hope to achieve.

Usually, the target of collaboration is the community in general and specifically

people who do not have the opportunity to study in state schools. In implementing the

partnership program at PKBM Ziona, partner institutions carry out cooperative

relationships without requiring stakeholders. Collaboration carried out in the private

sector, such as UD, does not involve external stakeholders. Collaborative activities are

carried out only between the two partner institutions. However, the case is different

with partner institutions in the education sector. Of course, it requires stakeholders

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Vol. 15, No. 2, August 2024, Page: 1488-1494

ISSN: 1907-2341 (Print), ISSN: 2685-4031 (Online)

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Devi Perdana Putri Gea et.al (Descriptive Analysis of Building Partnership….)

such as the education department. The form of support from the Education

Department is in the form of policies and validators in implementing activities so that

educational goals can be achieved optimally. The education department is the

supervisor and validator of the activities carried out because PKBM Ziona also

focuses on improving the quality of community education. Apart from that, there are

several stakeholders who also provide financing for the activities carried out and

provide facilities such as procurement of computers from PT.Askrido.

c. Evaluation Stage

At this evaluation stage, several collaborations operating in the education sector

continue to be monitored by the Education Office. The education department monitors

every process that has been implemented and provides input. Meanwhile, the

evaluation process is carried out by the Head of PKBM Ziona directly together with

partner institutions. The evaluation carried out produces notes that must be followed

up and become lessons learned in future partnership programs. Apart from that,

reporting on the results of collaboration at PKBM Ziona is carried out differently. For

institutions collaborating in the education sector, the reports submitted are written in

formal form and submitted to partner institutions and the education department.

Meanwhile, for business institutions that collaborate with PKBM Ziona, the reporting

does not have to be formal but can be in the form of photo/video evidence of the

implementation of activities.

4. Conclusion

Based on the results of the research and discussions that have been carried out, the

following conclusions can be drawn:

a. The process of partnership are Mapping, Digging and collecting information, Analyzing

information, Cooperation exploration, Making agreements, Signing of cooperation

agreements (MOU), Implementation of activities, Monitoring and evaluation,

Improvement, and Further planning. The concept of implementing the Ziona PKBM

partnership and partner institutions is the realization of partnership activities in

educational programs such as training and also in business cooperation programs in the

world of work.

b. The concept of partnership management includes some stages, namely Partnership

planning, implementation of the partnership includes realizing internal partnership

activities industrial culture programs, as well as communication and coordination carried

out by stakeholders who play a role and Partnership evaluation includes monitoring and

evaluation, reporting partnership activities, analysis of supporting factors and factors

inhibiting partnerships include efforts to overcome obstacles, determination achievement

of the objectives of partnership activities, benefits of partnerships, and development

partnership.

c. From this research, it can also be concluded that PKBM Ziona has carried out the process

and concept of cooperation well so that it provides good results. From the results of the

study, it is known that PKBM Ziona does not organize directly but in its implementation,

intrapersonal communication is carried out with the entire team.

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